Leverage technology for digital workspace in the new normal
The digital workplace is the new normal of an office workplace today. Of course, this is achieved with the help of technology. Everything that we use to work digitally utilizes technology, may it be our laptop, tablet pc or other gadgets and the internet. And thanks to this, having a digital workplace means working from home or working from wherever you are. But this doesn’t mean that you are not monitored, this work set-up is not about where you work but how you work. It is also a collaboration and teamwork that is facilitated by technology more than physical interaction. This means that in the new normal, we have to maximize the use of technology in the digital workplace.
How will we maximize the use of technology for digital workspace and how will we effectively use this set-up for better results and productivity of the company? Here are some tips that can help.
- Maximize the use of video conferencing tools
The key to success is good communication. With different messaging apps and video conferencing platforms today, this is easy to achieve. Just make sure that you choose a user-friendly, high-quality, and reliable app or platform for this purpose. Some examples are Zoom, Google Meet, Microsoft Teams, Skype, etc. Also, having a scheduled video conference or meeting will help the employees have a good working relationship with their colleagues. A good working relationship and clear communication will result in better decision-making and productive output of employees.
- Give easy access to tools and data
Working from home or in isolation means employees have limited access to physical files, data, and tools. So, they need to be able to access these data or tools from any device anytime and anywhere. Restriction of these data and tools may lead to slow productivity and disruption of communication. That is why having the right application, platform, or software integration is very important in the digital workplace.
- Expand your company’s cybersecurity
The extension of the work environment to off-site locations like at home and other places may place your company’s data or information at risk. So, you or your IT team must consider these measures for cybersecurity.
- In giving access to remote workers and company services consider how that entry will affect the security of those on-site or cloud-based services.
- As you add UCC (Unified Communication and Collaboration) solution for on-site and remote collaboration, assess the cybersecurity of those providers. Acknowledge the built-in permissions and privacy protocols of their solutions to make your information secure.
- Your staff may prefer to use their gadgets or devices for accessing tools and data of their work or for interaction and collaboration with their co-workers in your company platform or software. So, prepare for a reappearance of BYOD security.
- Address the home LAN with cybersecurity measures to protect the company, data, files, and, information.
- Automatic update of work progress
As working digitally takes place on an online communication platform, hub, or the like, work progress done by each employee is automatically updated. Using these platforms, you can automate assignments, schedules, and tasks so that employees are updated with their accomplishments and work in progress. You can also schedule and launch meetings, and monitor employees.